Staff Executive Assistant (Executive Assistant, Staff)
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Chantilly, Virginia, United States
Where dreams and reality collide and the output is, out of this world. At Redwire Space, we are a team of dreamers and doers. Where the impossible becomes possible, and every day is an opportunity to learn and get one step closer to knowing the unknown. Join us on our mission to expand humanity's presence in space.
Summary
We have a current opportunity for a Staff Executive Assistant in our office in Chantilly, Virginia. The position will provide administrative support to to the Operational Performance Team Officer and other executive/senior leadership, as required. You will report to the Sr. VP of Operational Performance. The ideal candidate will have excellent written, oral, and interpersonal skills and will have strong experience with Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting. In addition to executive support, this role encompasses office management responsibilities, requiring a proactive individual who takes ownership of daily operations and provides exceptional support to senior leadership.
This role is pivotal in ensuring smooth workflows, effective communication, and a well-organized office environment.
Responsibilities
Executive Support:
- Provide direct administrative support to the Operational Performance Team and other executive/senior leadership as required.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, edit, and format professional PowerPoint presentations and reports for internal and external stakeholders.
- Act as a liaison between the SVP, the Operational Performance Team, and external partners.
- Assist in planning and executing leadership and team meetings, including preparing agendas, taking detailed minutes, and following up on action items.
- Coordinate and manage special projects as directed by the SVP.
Office Management:
- Oversee daily office operations, including supplies, vendor management, and facilities coordination.
- Serve as the primary point of contact for building services and office-related vendors.
- Organize team events and handle office communications.
- Maintain a professional, organized, and collaborative office environment.
Administrative Support:
- Track and reconcile expense reports for executives and team members.
- Maintain accurate records and organize digital and physical files.
- Support HR-related activities, including onboarding and scheduling interviews.
- Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes.
- Other duties as assigned.
Ideal Experience
- Demonstrated experience with Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting, with advanced PowerPoint and intermediate Excel skills (e.g., creating charts, pivot tables, and basic formulas).
- Experience supporting senior executives, especially in an operational or performance-focused environment.
- Prior experience making travel arrangement and expense reporting for small executive team
- Strong time management and multitasking skills with the ability to meet deadlines.
- Basic knowledge of budgeting, bookkeeping, or financial tracking.
- Familiarity with project management tools (e.g., Asana, Monday.com) or CRM platforms (e.g., Salesforce).
- Event planning and coordination experience.
Desired Skills
- Bachelor's degree with 2+ years of experience as an Executive Assistant, or in lieu of degree, 8+ years in an Administrative Assistant position working with all levels in the organization
- Strong experience with Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting
- Excellent presentation and communication skills, both written and verbal
- Detail-oriented with exceptional organizational skills.
- US Citizen or US Person as defined by ITAR Regulations
Grow with us as we innovate the next generation capabilities for a new era of space exploration! We offer a highly competitive benefits package along with a commitment to our core values of Integrity, Innovation, Impact, Inclusion, and Excellence.
Don’t meet every single requirement above? No worries. We want people who can grow, collaborate and build a stronger team. We strive to build a diverse and inclusive culture, so if you’re excited about this job posting, we encourage you to apply. You may be just the right candidate for this or other roles.
Redwire is an Equal Opportunity Employer; employment with Redwire is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
All offers of employment at Redwire are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US. Note that some positions will also require US citizenship or ability to obtain a security clearance due to requirements of a classified program.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR
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